Clerk: Mrs Jessica Bedford
15 Wistowgate, Cawood, Selby, YO8 3SH
Tel: 07562 333508. Email: parish.clerk@dunningtonparishcouncil.gov.uk
Chairman: Cllr Gill Shaw
Minutes of the meeting of Dunnington Parish Council held on the 14th February 2022 at 7.30pm in the Tower Room, St Nicholas Church, Church Street, Dunnington
Present: Cllr Shaw (Chairman), Cllr Thompson, Cllr Ford, Cllr Kay, Cllr Ruston, Cllr Maggs, Cllr Turnbull, Cllr Dykes, Cllr Brooks, Cllr Rees-Gay and the Clerk
Ward Cllr M Warters attended. Apologies were received from Ward Cllr M Rowley
15.1 The Chairman and Parish Council thanked Cllr Hardwell for her hard work during her time as a Parish Councillor
15.1 Apologies were received from Cllr Jackson and Cllr Swallow.
15.2 It was RESOLVED to approve the reasons for absence
15.3 It was RESOLVED to approve the minutes of the Parish Council Meeting held on the 10th January 2022
15.4 Cllr Dykes, Cllr Rees-Gay and Cllr Brooks declared an interest in item 26
16 EXCLUSION OF PRESS AND PUBLIC
16.1 The Parish Council will resolve to exclude the press and public, from the meeting for any item where the publicity of the matter being prejudicial to the public interest or by reason of the confidential nature of the business to be transacted or for other special reasons
It was noted that no agenda item would exclude press and public
17 PUBLIC PARTICIPATION
No members of the public were present
18 VICE CHAIRMAN
18.1 It was RESOLVED that the Parish Council would no longer have a Vice chairman
19 POLICE REPORT
19.1 Cllr Thompson provided an update that one incident has been reported by North Yorkshire Police over the last month. The incident didn’t have any information other than its relation to Cherry Tree Court.
20 QUEENS DIAMOND JUBILEE
20.1 Cllr Sykes updated the Parish Council that resident and village group suggestions will be sought though the March edition of the Grapevine magazine.
It was RESOLVED that a working group comprising of Cllr Rees-Gay, Cllr Kay, Cllr Sykes, Cllr Swallow and Cllr Brooks will look further at ideas and options for the Queens Diamond Jubilee and present those at the March Parish Council meeting.
21 COMMITTEES/WORKING GROUPS
21.1 It was RESOLVED that Planning will be an advisory group. Cllr Dykes will produce terms of reference and a proposal for delegation to present at the March Parish Council meeting.
Following discussions, it was resolved that Cllr Turnbull will update the committee versus group paper and distribute it.
21.2 It was RESOLVED to approve the 2022/23 Cemetery fee structure
Local Government Act 1972, s214
21.3 It was RESOLVED to approve the Environment Advisory Group
terms of reference
21.4 - It was RESOLVED to defer the revised Allotment terms and conditions to the March Parish Council Meeting
- It was RESOLVED to approve the grass cutting quote
- It was RESOLVED to approve the 2022/23 rent proposals
- It was RESOLVED that existing plot holders will be given a one off chance to include others at the same address on their tenancy agreement
- It was RESOLVED to approve the quotation for the clearance of Plot 14A and 14B
Small Holdings and Allotments Act 1908, S23
21.5 It was RESOLVED that Cllr Thompson and Cllr Rees-Gay will act as school liaison Councillors
21.6 It was RESOLVED to defer the appointment to the March Parish Council meeting
22 DOG FOULING
22.1 It was RESOLVED that an article will be placed in the Grapevine magazine, Dunnington Parish Council website and the This is Dunnington social media page about the rationale for the Parish Council providing dog waste bags and their costs.
It was RESOLVED that the Environment Group will consider looking at the risks and benefits of continuing the supply
23 ADMINISTRATION
23.1 It was RESOLVED to take on the Members attendance log as a working document and display it publicly on the Parish Council website
23.2 It was RESOLVED that personal emails will no longer be used for Parish Council communications from the 1st March 2022
24 BIODIVERSITY PROPOSALS
24.1 The Parish Council received biodiversity proposal documents.
It was noted that City of York Council funding has been obtained for the Millenium Garden wildflower meadow
It was RESOLVED to agree and approve the details within the proposal document and listed subsequent costs.
Public Health Act 1875 s164 and Local Government Act 1972, sch 14, para 27
Cllr Shaw vacated the meeting due to a registered interest in relation to item 25
Cllr Turnbull took over as Chairman
25 LOCAL PLAN
25.1 It was noted that a response to the Local Plan is required by the 4th March 2022
It was RESOLVED that an objection paper, written by Cllr Dykes, will be presented to the hearing and that Cllr Dykes will speak at the hearing on behalf of the Parish Council if the opportunity is available
Town and Country Planning Act 1990 Sch 1, para 8
Cllr Shaw returned to the meeting and took over as Chairman
Cllrs Dykes, Rees-Gay and Brooks vacated the meeting due to their declared interest
26 OPTION TO PURCHASE FIELD
26.1 A discussion took place and it was RESOLVED to defer the matter to the March Parish Council meeting and for a SWOT analysis to be produced.
Cllrs Dykes, Rees-Gay and Brooks returned to the meeting
27 FINANCE AND CORRESPONDENCE
27.1 It was RESOLVED to appoint Elkerlodge Bookkeeping Services to conduct the 2021/22 internal audit. Local Government Act 1972
27.2 The Parish Council received updated accounts and accruals as shown at appendix 1
27.3 It was RESOLVED to approve all cheques to be signed (except for the insurance payment) and the approved cheque list showing two signatures by two Councillors. It was RESOLVED to include Parish Council insurance as an agenda item at the March Parish Council meeting
27.4 Correspondence – Various items received by email from Ward Councillors, COYC, YLCA and Parishioners. It was noted that York Street parking will be discussed at the March Parish Council meeting
28 PLANNING - Ongoing Applications
28.1 Ridgeway 2 Greencroft Court Dunnington York YO19 5NN - Single storey extension to side and rear following demolition of existing garage
28.2 Laurentide Common Lane Dunnington York YO19 5LS - Raising of roof with hip to gable roof extensions to sides, front and rear; single storey front and rear extensions, 3no. rooflights to front and 2no. rooflights to rear
28.3 Urban House Hull Road Dunnington York YO19 5LP - Erection of a 3 storey office extension and provision of additional 37 car parking spaces (inc. 3 disabled) and 18 cycle spaces.
It was noted that an earlier amendment has been made to this application changing it to a 2 storey extension. Details will be updated.
28.4 21/02659/FUL 20 Kerver Lane Dunnington York YO19 5SH Two storey rear extension following demolition of existing conservatory
28.5 21/02563/FUL 13 Derwent Estate Dunnington York YO19 5QL Single storey rear extension after demolition of existing conservatory and 1no. dormer to rear
28.6 22/00064/FUL 11 Ox Calder Close Dunnington York YO19 5RJ Two storey side and rear extension, single storey rear extension
29 PLANNING - New Applications
29.1 Former Storage Facility Site Derwent Valley Industrial Estate Dunnington York - 21/02601/FULM Erection of storage and distribution warehouse (Use Class B8) and office building including associated car parking, perimeter security fencing and new vehicular access from Chessingham Park
30 PLANNING - Decisions (COYC)
30.1 21/02687/TCA - 20 Church Street Dunnington York YO19 5PW - Pruning works to 5 no.trees in a Conservation Area APPROVED
31 PLANNING ENFORCEMENT
31.1 1 Church St
It was RESOLVED to remove this item from future agendas
31.2 Travellers Site A166
Cllr Shaw provided an update that she is still working to obtain a City of York Council officer to attend a future Parish Council meeting
32 AOB
Next Meeting Monday 14th March 2022 at 7.30pm at the Tower Room, St Nicholas Church, Dunnington
Appendix 1
|
Investment Bond & Account |
£ 21,089.79 |
Jan-21 |
|
|
Premium Account Income |
£ 2,049.54 |
Jan-21 |
|
|
Current Account |
£ 60,335.62 |
Jan-21 |
|
|
Current Account Income |
|||
|
In Bloom Donation |
£ 500.00 |
||
|
Allotment Bond |
£ 50.00 |
||
|
Allotment Rent |
£ 2.50 |
||
|
Internment fee x 2 |
£ 510.00 |
||
|
Stonemason Permit/memorial |
£ 130.00 |
||
|
Stonemason Permit/memorial |
£ 130.00 |
||
|
£ 1,322.50 |
|||
|
Current Account Expenditure |
|||
|
Dunnington Reading Room |
£ 45.00 |
||
|
Aspects Horticultural - Intake Lane Allotments |
£ 220.80 |
||
|
Aspects Horticultural - Wild Flower Beds |
£ 276.00 |
||
|
Aspects Horticultural - Ash Tree - Cemetery |
£ 927.60 |
||
|
Aspects Horticultural - Clearing Road Signs |
£ 187.20 |
||
|
Aspects Horticultural - Millenium Gardens Work |
£ 441.60 |
||
|
Zoom Fees - D Swallow |
£ 28.78 |
||
|
CYC - Waste collection at cemetery |
£ 20.52 |
||
|
A Etherington & Sons - Trees for cemetery planting |
£ 75.00 |
||
|
PC Expenses |
£ 79.05 |
||
|
Parish Clerk Salary |
£ 623.54 |
||
|
YLCA Training |
£ 60.00 |
||
|
Wood Richardson - Map work not invoiced from 2019 |
£ 446.40 |
||
|
In Bloom Petty Cash |
£ 200.00 |
||
|
Gallagher - PC Insurance |
£ 900.80 |
||
|
Scribe - Accounting and cemetery software |
£ 900.00 |
||
|
£ 5,432.29 |
|||
|
Forecast Current Account |
£ 56,225.83 |
Feb-21 |
|
|
Premium Account |
£ 2,049.54 |
Feb-21 |
|
|
Investment Bond 1 & 2 |
£ 21,089.79 |
Feb-21 |
|
|
£ 79,365.16 |
|||